Booking for tutors: one account per family, a standing slot, tuition that runs itself

The parent books and the child attends, so the roster is a list of parents

General scheduling tools treat the person who filled in the form as the person who is coming. Two siblings in the same class collide under one name, and the register you print says who paid rather than who is in the room.

The consult is confirmed before you know the grade or the subject

Calendly’s own community answer, dated 2024-02-19, says it “does not currently support manual confirmations”. A parent picks a time and it is yours, whether or not you teach that subject at that level, so the fit conversation happens after the slot is already gone.

A standing weekly slot is rebooked every week, and the money is chased every month

Thursday at four is the shape of the work, but a booking page that takes one appointment at a time turns it into a weekly errand. Tuition then arrives either as an invoice you write by hand or as a checkout at every single lesson.

One parent, several children, one account

A guardian is a single contact with student records under them. When they book, they pick which child the lesson is for, and the child’s name is what lands on the booking, the roster and the door screen. Two siblings are two students, not one name booked twice.

Plan: Every plan, including Free · Family accounts

A standing slot booked once, not every week

Recurring booking is a setting on the lesson type. A parent then books two or more sessions in one go — weekly through to every eight weeks, or the same weekday each month — and any date that clashes with something already on your calendar is skipped rather than double-booked. A lesson type that charges at booking cannot also be recurring.

Plan: Every plan, including Free · Event type settings

Monthly tuition that covers the lessons

A tuition plan charges a payer monthly on your own Stripe account and names which event types it covers; their bookings then go through without a checkout each time. You create the enrollment against the payer’s email and send them the link — there is no public sign-up page, and monthly is the only interval.

Plan: Pro, and it needs Stripe rather than Square · Recurring tuition

A consult that waits for your approval

Turn the approval requirement on for the consult and the booking arrives held rather than confirmed: the time comes off your public availability while it waits for you, and is released if you never approve it. Ask what you need on the booking form first, then decide.

Plan: Every plan, including Free · Requirements and holds

Payment at booking when there is no tuition plan

Connect Stripe or Square and a lesson type can charge the full price or a deposit at booking, or sell a prepaid block of lessons that a parent books against. Discount codes come off at checkout. Calemander takes no cut of what a family pays you.

Plan: Every plan, including Free · Taking payment

Group classes with a roster and a register

A group lesson has seats, a per-date roster and tap check-in on a phone. When a full class frees a seat, standby offers it to the next family on a timer and promotes whoever accepts first. At a studio with a front desk, a paired tablet runs check-in at the door.

Plan: Sessions, rosters and tap check-in on every plan; standby and automatic close-out on Pro; pairing a door screen on Studio · Check-in and door screens

Can one parent book for more than one child?

Yes. A guardian is one contact with a student record for each child underneath, and they choose which child a lesson is for when they book. This works on every plan, including Free.

Does the roster show the child or the parent?

The child. The student’s name is what lands on the booking, the class roster and the door screen, while the parent stays the contact the confirmations and receipts go to.

Can I approve a consult before it is confirmed?

Yes. The approval requirement makes a booking arrive held: the time is off your availability while the request waits for you, and released if you never approve it.

Can I charge monthly tuition instead of charging per lesson?

Yes, on Pro and through Stripe. You create a plan with a monthly amount and the event types it covers, then send a payer the enrollment link. Covered lessons book with no checkout. Monthly is the only interval, and the plan matches on the payer rather than on each child.

What does a tutor working alone pay?

Nothing, unless a Pro feature is what you need. Free holds one member and three active event types, and payments, deposits, packages, family accounts and approval holds are all included on it.