Calemander Booking for law firms: hold the consultation, ask the questions, route it to the right attorney
Last checked 2026-09-19.
Calemander is a booking page that also takes the money and holds the slot. This page is what that means for a firm: a consultation that waits for someone to approve it, intake questions that branch, a fee taken at booking through the firm’s own payment account, and one link routed across the attorneys behind it. It is not a practice-management system, and the section near the bottom says plainly what it will not do for you.
What firms run into
The booking page is inside a product the firm may not have bought
Clio sells its scheduler as part of Clio Grow, which its pricing page lists as “included in Elite and Elite Work” and “available as an add-on for Core and Signature”, with online appointment booking marked “No” on the Starter plan (www.clio.com/pricing, from the Wayback Machine’s 2026-09-06 copy, read 2026-09-19). Clio’s Scheduler article adds that “all settings and appointment setups are done in Clio Grow” (help.clio.com, article 9192379853979, read 2026-09-19). A firm running Clio Manage on its own is not one of those customers, so the scheduling it wants sits behind a second purchase it may not need for anything else.
Charging for the consultation pulls in a second decision about money
Clio’s help centre puts paid appointment types behind Clio Payments enabled in Clio Manage with a linked bank account, and says you “can only collect payments if you have Clio Payments enabled, are located in North America, and have at least one of the following permissions: administrator, accounts, or billing” (help.clio.com, article 9192379853979, read 2026-09-19). Deciding how to book a consultation should not require deciding who processes the firm’s card payments.
An open booking link puts a stranger on a partner’s calendar
A link anyone can use is a calendar anyone can write to. A first consultation is confirmed before anyone at the firm has read a word of what the person filled in, and the way out is usually to stop publishing the link and go back to email.
What answers it today
A consultation waits for your approval, and the time waits with it
Turn the approval requirement on for an event type and a booking arrives held rather than confirmed: the slot is taken off your public availability while the request sits with you, and released back if nobody approves it. The person booking is told it is a request, and is confirmed only when someone at the firm says yes.
Plan: Every plan, including Free · Requirements and holds
Intake questions that branch, answered before the call
Eight question types — short text, long text, email, phone, yes/no, dropdown, radio and checkbox — each optional or required, and a question can be shown only when an earlier answer calls for it. So “which court?” appears after “is there a matter already filed?”, and the answers arrive with the booking rather than in a separate form.
Plan: Every plan, including Free · Event type settings
A fee at booking, into your own payment account
Connect the firm’s own Stripe or Square account and an event type can charge the full consultation fee at booking, or a deposit with the balance settled later. Discount codes come off at checkout. Calemander adds no platform fee to what your client pays: the processing fee is Stripe’s or Square’s, and nothing is taken by us.
Plan: Every plan, including Free · Taking payment
One link for the firm, routed across the attorneys behind it
A round-robin event type hands each booking to whichever attorney is free, weighted by shares you set and balanced over the last 30 days; a collective event type only offers times everyone named on it can make, which is the shape of a meeting that needs both the partner and the associate. Each attorney keeps their own calendar and their own hours.
Plan: Pro — a workspace with more than one member · Team scheduling
A standing meeting booked once, not every week
Recurring booking is a switch on the event type. The person booking then takes two or more sessions in one go — every week through to every eight weeks, or the same weekday each month, such as the third Friday — and any date that clashes with something already on the attorney’s calendar is skipped rather than double-booked. An event type that charges at booking cannot also be recurring.
Plan: Every plan, including Free · Event type settings
Reminders before, and something that happens after
Email reminders go out on a schedule you set per event type, to the client and to the attorney. On Pro, text reminders and automation rules fire on booking events — created, cancelled, rescheduled, missed — so a no-show or a finished consultation can start a follow-up without anyone remembering to.
Plan: Email reminders on every plan; text reminders and automation rules on Pro · Reminders and automations
Booking pages on the firm’s own address
Serve the booking pages from a hostname you own, such as book.yourfirm.com, instead of a Calemander address. It is one CNAME record, and the address in the confirmation email, the reminder, the calendar invite and the receipt becomes yours as well.
Plan: Pro or Studio · Your own booking domain
Built, and waiting on somebody else
Three things below are written, deployed and switched off. They are here because a firm evaluating us deserves to know they exist and equally deserves not to be sold them: each is waiting on credentials from a company that is not us, and none of them has a date. Do not choose Calemander today on the strength of anything in this section.
A consultation fee that lands in the account your firm chose
Clio’s help centre states that “the LawPay integration ended on August 31, 2026”, leaving a firm that has not migrated able only to view its historical LawPay transactions in a read-only view (help.clio.com, article 52403818005787, read 2026-09-19), while LawPay carries on selling to firms directly (lawpay.com/pricing, read 2026-09-19). We have built a LawPay rail for exactly that firm: connect LawPay, and each paid event type will name which of your LawPay accounts it deposits into — trust or operating — with no account preselected, because which one an advance payment belongs in is your firm’s decision and not ours. It will enforce one refund per trust deposit, which is LawPay’s rule for trust. It cannot be turned on: 8am has not issued us credentials.
Not available yet · waiting on 8am, the company behind LawPay, whose partnerships team issues partner credentials
Bookings on your firm’s Clio calendar
A Clio Manage connection that writes a confirmed booking onto the responsible attorney’s Clio calendar, patches it when the client reschedules, removes it when they cancel, and adds a new client to your Clio contacts. It is a one-way write: your availability keeps coming from Google, Outlook or CalDAV, Clio is never read on the booking path, and it will not check conflicts, touch matters or do anything with trust accounting. It cannot be turned on: the app is not yet through Clio’s review.
Not available yet · waiting on Clio’s approval of our developer account
Sign in with Clio
Signing in to Calemander with the Clio account an attorney already has, instead of another password. It is built against Clio Identity and chained to Clio Manage, because Clio runs the two as separate services and the firm’s identity only comes from the second one. It cannot be turned on: Clio issues these credentials on request and has not issued ours.
Not available yet · waiting on Clio issuing the Identity credentials we have requested
See one running
The plain one-on-one booking page a firm’s consultation link would start from, running live. Nothing is saved and no card is charged.
Intro call demo — A free 30-minute video call — the plain one-on-one booking page.
What we do not do yet
This is a scheduling tool. The list below is what a firm reasonably expects from legal software and will not find here — not a roadmap, just the boundary. If one of these is load-bearing for your practice, buy it somewhere else and keep it there.
- Conflict checking. Nothing here searches for adverse parties or prior representations, and an intake question asking about them is a question, not a check. Your conflict process stays exactly where it is.
- Trust accounting. We do not hold client funds, do not separate earned from unearned, do not reconcile a trust ledger and produce no three-way reconciliation. Calemander routes a payment to an account you picked; everything after that is between your firm, your processor and your bar.
- Matter management. No matters, no documents, no engagement letters, no e-signature, no court deadlines, no time entries and no billing. Bookings carry contacts and questions, and stop there.
- Rooms and resources. There is no room, office or equipment entity, so you cannot book “an attorney and conference room B” as one thing and have both checked for availability. If a room is the scarce resource in your office, this is the gap that will bite you.
- A client portal. Your clients get an emailed link that manages their own booking — reschedule, cancel — not an account they sign into, and there is nowhere to exchange documents.
- Deposits, prepaid packages, cards on file and no-show fees on LawPay. Those exist on Stripe and Square today; the LawPay rail above is card payment at booking only, and the pack and card-on-file screens will say so rather than half-working.
- A SOC 2 report, a Data Processing Agreement, a HIPAA Business Associate Agreement, or any statement that this product is compliant with your bar’s rules. We hold none of them and make none of those claims; the security page lists the rest of the gaps.
- A native mobile app, and a marketplace. The dashboard and the booking pages are web pages that work on a phone, and nobody is sent to your firm by us.
What it costs
Free is 1 member with 3 active event types, and it is not a trial: Stripe or Square payments, deposits, approval holds, branching intake questions, recurring series and email reminders are all on it, with no card to start. Pro is $12/seat/mo, billed per seat, and adds the second attorney — so round robin, collective events, text reminders, automation rules and your own booking domain. Calemander takes no percentage of a client payment on any plan.
Questions
Can the consultation fee go into our trust account?
Not today. Payments currently run through the firm’s own Stripe or Square account, and those are ordinary merchant accounts, not trust accounts. The LawPay rail that would let each event type deposit into a trust or an operating account is built but waits on 8am’s partnerships team, which has our application, and is not available yet. When it is: we route the payment to whichever of your LawPay accounts you picked for that event type, we preselect nothing, and we enforce LawPay’s one-refund-per-trust-deposit rule. Which account an advance payment belongs in, and whether the arrangement satisfies your bar, remains your firm’s call. We do not advise on it and we do not certify it.
Does Calemander run a conflict check?
No. Nothing in this product searches for conflicts, and nothing will tell you a booking is safe to accept. You can put a conflict question on the intake form and read the answer before you approve the booking, which is why approval holds and intake questions are on the same page — but the reading and the deciding are yours.
Do we need Clio to use this?
No. Calemander is a booking page on its own: it reads availability from Google Calendar, Outlook or any CalDAV calendar, and a firm with no Clio at all uses everything on this page. Separately, a Clio Manage connection that writes confirmed bookings onto your Clio calendar and adds new clients to your Clio contacts is built and waiting on Clio’s review, as described above.
Can different attorneys have different hours and different fees?
Yes. Availability is per member, so each attorney sets their own working hours, minimum notice and time off. A fee is a property of the event type rather than of a person, so a partner consultation and an associate consultation are two event types with two prices — which is also how you give them different durations and different intake questions.
What does Calemander take from a client payment?
Nothing. We add no platform fee and no percentage on any plan, including Free. The client pays your price, your processor takes its own processing fee, and the rest lands in your account. Our terms say the same thing in the other direction: the host, not Calemander, is the merchant of record, and your cancellation and refund policies are the ones that apply.
Can a paid consultation also be a recurring series?
No. An event type that charges at booking cannot also be recurring, and the editor refuses to save one that is both. Standing matter meetings and deposition series are therefore unpriced event types; the fee for them is invoiced the way your firm already invoices.
Read the detail
- Calemander as a Clio Scheduler alternative — What Clio gates its own scheduler behind, row by row, with the Clio article behind every cell.
- Requirements and holds — What a held booking looks like, how long it holds, and what releases it.
- Taking payment — Prices, deposits, refunds and what a connected Stripe or Square account does.
- Team scheduling — Round robin, weighting, and collective events that need everyone.
- Pricing — What each plan holds, and how seats are counted.
- Security and data handling — Where your data lives, who can reach it, and what we do not claim.
Free has no time limit and needs no card, and every claim above that is not in the partner-review section works on it. If you are on Clio Manage without Clio Grow, the Clio Scheduler comparison is the page to read next.