Availability

Availability comes from two places. Your weekly hours and your meeting limits live in one place and apply to everything you host. Buffers, notice periods and per-event booking limits are set on each event type. This article covers both.

Weekly hours

Open Availability in the dashboard sidebar, under Scheduling. It opens on the Weekly hours view. The Weekly schedule section has a checkbox per day; tick a day and set a start and end time. + Add interval splits a day into more than one block — mornings and late afternoons, with a gap in the middle. Days you leave unticked read Unavailable. Reset to Mon-Fri, 9-5 fills the week in for you as a starting point.

Until you save hours of your own, a note at the top says which hours you are on. A new workspace, and anyone who joins one, starts on Monday to Friday, 9am to 5pm, in the workspace's timezone. If there are no hours on file at all, the note says so plainly: nobody can book you until you add some.

Nothing on this page is saved until you press it: Save changes, in the bar at the foot of the page, is the only thing that commits anything. It covers the whole page — your hours, your timezone, your booking limits and the calendar-as-schedule setting — so there is one button to find and one moment when your week goes live. The bar tells you when you have unsaved changes.

You have one weekly schedule, and it is your hours rather than a per-event setting. Which of your event types actually read it depends on how each one is hosted: a one-to-one takes its slots from its owner's hours, so being added as a host on someone else's one-to-one does nothing; a round-robin uses the union of its hosts' hours; a team meeting uses the times they all share.

You do not have to work that out yourself. The page names the event types these hours drive, as These hours drive N active event types, lists any you host that ignore them underneath, and warns you outright when no active event type uses them at all.

Timezone

Your timezone, directly above the weekly hours, sets the timezone your weekly hours are interpreted in. It is saved together with your hours by Save changes. When the device you are using is set to a different timezone, the page names it and offers a button to switch to it; that also waits for Save changes. The booking page starts in whatever timezone your invitee's browser reports, and they can change it from a picker if they are booking for somewhere else.

Using your calendar as the schedule instead

Tick Use my calendar as the schedule and the weekly hours are ignored entirely: any time is bookable unless a connected calendar shows you as busy. This suits people who already block their working hours in their calendar app. Minimum notice and date overrides still apply. While this is on, the weekly hours and the timezone selector are locked; untick it and press Save changes to edit them again.

Booking limits

The Booking limits card sets Bookings per day and Bookings per week across every event type you host. It has no save button of its own — it is committed by the same Save changes bar as the rest of the page. Once you hit a limit, your remaining times for that day — or that whole week — stop being offered. Weeks run Monday to Sunday in your timezone, and cancelling a booking frees the slot up again. Leave a field empty for no cap.

Per-event-type settings

These live in the event type editor (Event Types → Edit), not on the Availability page, because they usually differ between a quick intro call and a long workshop.

Buffers

Under Scheduling, Buffer time around meetings takes a Before and an After value, from 0 to 120 minutes in steps of five. Buffered time is treated as busy, so a booking cannot start inside another meeting's buffer.

Minimum booking notice

Minimum booking notice is a number plus a unit — minutes, hours or days. Times sooner than that are not offered. Event types that have never had this set behave as if it were two hours.

Booking window

Booking window, under Scheduling in the same editor, is how far ahead this event type can be booked: Book up to a number of days ahead, from 1 to 365. Leave it empty for no limit, which is what every event type created before this setting existed still has.

The window rolls with the calendar rather than ending on a fixed date. A window of 30 days set on the 9th offers dates up to and including the 9th of the next month, and the horizon moves forward by a day each day. The count is made on your calendar date, not the visitor's, so a booker in a later timezone does not see a different last day. Dates past the window are not offered on the booking page, and a booking sent straight to the API for one is refused.

The month grid on the booking page shows every date up to the end of your window, and says Book up to your number of days ahead under it. With no limit set, it shows a year ahead. A month with nothing open tells the visitor so and offers Jump to next opening, which moves the calendar to the first later month with a free time.

Duration

Duration (minutes) in the editor's Basics section takes any whole number of minutes in 5-minute steps, from 5 up to 480. The chips beside the field are shortcuts to the common lengths, not the whole list — 25 or 75 minutes are equally valid. Offer multiple durations below it takes a comma-separated list of up to six lengths a booker can choose from, and the list has to include the default duration.

Slot interval

Slot interval controls how often a start time is offered: every 5, 10, 15, 20, 30 or 60 minutes, or Default (based on duration), which steps by the meeting's duration up to a maximum of 30 minutes.

Booking limits

Booking limits caps bookings Per day, Per week and Per month for this one event type; 0 means unlimited. Weeks are ISO weeks, Monday to Sunday. This is separate from the workspace-wide Booking limits above — both apply, and whichever is reached first stops offering times.

Time off and date overrides

Time off is a date, or a run of dates, whose hours differ from your weekly schedule: closed all day, or open for different hours. Upcoming time off sits near the top of the Availability page on both views, listing every one from today on, with Add time off, Edit and Delete. On the Calendar view you can also click any day to add or change time off for it, and an overridden day carries an Override badge. Time off takes effect as soon as you save it in its own dialog; it does not wait for Save changes, and it is honoured when your booking page works out available times.

Your calendar still has the final say

Whatever your hours say, a time is only offered if your connected calendars show you free. If a calendar cannot be reached at all, the booking page says so and offers nothing rather than risk double-booking you. See Connecting calendars.

Password-protected event types

An event type with a booking password requires the visitor to enter it before viewing available dates or times. Access lasts one hour; changing the password invalidates existing access. The password check also runs when a booking is submitted, including a recurring series. Signed-in team members and people opening a link addressed to them (a one-off link, a rebooking credit, a reschedule link) are not asked for it.

Last checked 2026-09-24.